Accounts Receivable

WinCAMS features a comprehensive Accounts Receivable module to track Clients, a history of all their Charges (Invoices), Payments and Adjustments (Debit / Credit Memos). After Invoices are entered (manually) or created (automatically by CAMS as a result of automated billing procedures) special, customized Invoice forms are printed and sent to the clients. Module supports standard A/R reports including Aging Report and Label printing.

The A/R module provides the following functionality:

• A/R Clients: summary Account balances; detailed audit trail of all Invoices, Payments and Adjustments; and Notes.
• A/R Invoices
  • Manually entered as new Invoice documents;
  • Created by CAMS as part of automated billing procedures:
    • Projects: reimbursable project billing.
    • Facilities: billing for charges incurred by Facilities Department for other Departments.
    • Fleet: billing for reimbursable Fleet maintenance work and expenses.
    • Service Requests: billing for reimbursable Work Orders (Service Requests).
  • Printed out on customized Invoice form formats including logos, etc.
• A/R Payments
  • Manually entered as an offset to previously invoiced charges.
  • Optionally used to print Auditor Deposit forms and interface to Auditor’s Office.
• A/R Adjustments
  • Debit / Credit memos: adjustments and corrections to Client Balances and / or A/R Invoices / Payments.
• Month-end Statements: optional ability to print summary of each A/R Account No’s monthly activity with aged balance amounts.